Monday, February 7, 2011

How to Write a Press Release

An example of a press release written to announce news related to Marmaduke, a local band. 


FOR IMMEDIATE RELEASE
Contact:
Andrea Aplin – Promotional Manager, Marmaduke
andreaaplin@yahoo.com

MARMADUKE UNLEASHES THEIR FURY STRAIGHT TO YOUR COMPUTER
Davenport, IA: April, 2010     --Music lovers around the world collect video footage of shows by their favorite bands.  Beginning in April, 2010, local rock favorite Marmaduke will join the ranks of music’s finest by offering their fans professional video footage immediately following each stop on their spring tour. 
            Traditionally, concert footage becomes available several years after a show initially takes place.  The general form of production is a CD or DVD, which can easily be damaged, and often contain copyright locks to eliminate reproduction. 
            Marmaduke, always the pioneers, will have multiple cameras at each show which will feed automatically into a computer backstage.  Throughout the course of each show, the tech team will edit the footage and burn it onto individual memory sticks, which can be plugged directly into the USB slot of any computer. 
-more-
-2-
Unlike other musical acts of their generation, Marmaduke encourages the replication of their concert footage.  Containing the full show, interviews with the band members, and bonus material, these memory sticks meet the desires of music fanatics, as well as the needs of our technology-driven society.  The ability to download, share, and duplicate concert footage makes this a staple of any musical library, as well as a piece of musical history.
            “Marmaduke is focused on providing its fans the most current trends in musical technology,” says Andrea Aplin, promotional manager of Marmaduke.  “By making each concert video readily available to those that attend, we hope to give back to the fans that have given so much to the band.”
Marmaduke’s “Concert Memory Stick” will be available in 2GB and 4GB sizes.  At $15.00, the 2GB size will contain the concert footage, interviews with the band members, and additional photographs from previous shows.  The 4GB size, $20.00, will include all features of the smaller size, as well as additional video footage from fan-chosen favorite shows of the past.
            Formerly a classic rock tribute band, Davenport, IA natives Marmaduke have made the move into original territory, marking the occasion with their first nationwide tour.  Formed in 2008, Marmaduke quickly gained notoriety among the local music crowd for performing music from well-known artists, including Led Zeppelin, The Who, and The Black Crowes.  After conquering the tribute band world, Marmaduke began performing their original mix of rock, metal, blues, and reggae, to many a favorable audience.  In addition to the “Concert Memory Stick,” Marmaduke will release their first album this spring.
XXXX

Writing an Autobiography Meant to Touch Your Readers

In order to show one way to write an autobiography in a way that reaches your readers and touches their emotions, I have provided a brief piece about a particularly important part of my life.  

            After years of being told that I could not carry a child to full-term, that my chance of birthing my own biological child was one-in-a-million, I had resigned myself of a lifetime of regret. 
            Suffering from Polycystic Ovarian Syndrome since my teens, I was used to the physical, as well as emotional, pain that would not allow me to achieve my most important goal in life: to become a mother.  While there are many other avenues to becoming a parent, I had always felt a particular connection to carrying a child and bringing he or she into the world, to being able to look into his or her eyes and see a little bit of myself staring back.  As a consummate “overachiever,” I always had plans for a successful career, finding an amazing place to call home, and feeling happiness in the achievements I made over the years.  Yet, as important as that was, and still is, to me, I always knew that the real life position I was meant to hold was that of ‘Mommy.’ 
            Through my early college years, the stress of school, getting mugged, moving, and financial woes kept my mind occupied.  However, once I got into my twenties, it seemed as though everywhere I turned, someone was pregnant.  All of my friends seemed to be blessed with overly active reproductive systems, while I maintained my lifestyle as a lifelong student.  I was upset, but not because they were having children.  I was upset because they didn’t seem to realize how incredibly lucky they were.  While it is supposed to be your given right as a woman to give birth, some of us are inflicted with struggles that make it incredibly difficult to carry out our biological duty.  So to sit and watch my friends complain about their beautiful babies, to roll their eyes when they heard their child call out to them, to choose a night of drinking and partying over cuddle time and a story, made my initial jealousy turn into resentment.
            After several years of this, I found myself infatuated with pregnancy.  I wanted to know everything about it – not only the biological things, but how it actually felt to be pregnant.  I would wander aimlessly around stores and find myself in the maternity section.  If I saw a pregnant woman at the store, I would receive strange looks after being caught blatantly staring at her growing belly.  I was the person to make faces and coo at every random baby I came into contact with, or even saw passing on the street.   Sometimes, while at home, I would close my eyes and imagine what it would be like to feel a baby kicking inside of me or to hear a child cry and know it was mine.  My body and soul literally ached for a child of my own. 
            I later began a relationship with a man I thought I would eventually marry.  After six years, our relationship ended due to his inability, and unwillingness, to control his anger.  After being physically assaulted and suffering as much emotional abuse as I could take, I mustered the courage to venture out on my own.  That’s when I discovered that I was pregnant.
            Even after having been told for years that I could not have a baby, I would always hope and wish for it, instinctively thinking I was pregnant every month.  Yet, as each month passed, so did my unfulfilled hope.   Imagine my surprise that, during the one month that I had not been attributing every twinge, headache, or feeling of nausea to pregnancy, I was actually carrying my own child
            I went through a range of feelings.  The first feelings were not happy ones, even after all the time I had spent salivating at the idea of becoming a parent.  I was confused, shocked, angry, and resentful.  I had just gotten out on my own, into my own apartment, finally had a job I enjoyed, was almost done with my undergraduate and making plans for my graduate degree, and I was single for the first time during my twenties.  This was not how I imagined it to be. 
            I was angry that I knew my child would not have a suitable father, nor would he be involved.  As a father to three daughters, my ex-boyfriend had made it clear that he would be involved if it was a boy, but really didn’t care if I had a girl.  I had to make the difficult choice between begging for his involvement or carrying on alone, knowing that I needed the most stable home life possible for my child.  While it killed me inside to know that my decision could affect my child’s life in a negative way, I know firsthand what it feels like to have a father that is involved, then randomly decides he’s had enough and disappears from your life.  I decided that rather than bring an unstable, untrustworthy parental figure into the life of my child, I would protect him or her from feeling the hurt and abandonment that I felt when my father left.  I know that regardless of anything else, protecting my child’s emotions is the most important thing in the world now, and I would do anything to save him or her from hurt. 
            A few months into the pregnancy, I am finally coming to terms with the life inside of me.  I’ve dealt with the never-ending nausea, the pounding migraines, the insomnia, and the feeling of being alone in this because I know that in a few months, I will meet a person that I will love more than anyone or anything in this world.  Now, as I feel the tiny kicks and movements of my baby inside of me, I am able to smile.  I finally feel like a ‘Mommy.’ 

Effectively Using Email to Ask For Participation

An example of how to effectively request participation using email formatting:

Dear Agents:

We hope this email finds you well.  Due to recent complaints and feedback from our clients, we have taken some time to evaluate the behaviors and needs of our office.  Based on an analysis of the issues that have been brought to our attention, we have determined that there is a problem with ‘Emotional Intelligence’ in our office. 
In order to improve the EI of our agents, and, in turn, to improve the functionality of our office, we will need your assistance with research in order to create the most effective plan possible.  This coming Friday, all agents will receive an email with several questions about your personal opinions in regard to several situations related to EI.  Be assured that your answers to these questions will not affect your stance with our agency in any way.  However, we understand that some of you may be apprehensive about your privacy, so we will also provide print-outs of the same questions at the front desk, which you may return anonymously.  The results of these surveys will help us to recognize which specific areas need the most focus when we begin to implement EI training in the near future. 
We appreciate your ongoing dedication to your clients and the agency, and will work to provide you with the best training tools to assist you in building an even more productive business. 

Sincerely,
Management

Persuasion, Manipulation and Seduction in Human Communication

Persuasion, manipulation and seduction all have an important place in the breadth of human communication.  While all have common factors, they each have specific characteristics which differentiate them from the other terms.  When thinking of connecting with an audience, each term can be manifested in multiple ways, using varying mediums.  Persuasion, manipulation and seduction are each effective forms of human communication.

Persuasion
            The term ‘persuasion’ can be thought of in many terms.  Using one of many possible definitions, it can be likened best to “the shaping, changing, or reinforcing of receivers’ responses, including attitudes, emotions, intentions, and behaviors,” (Pfau, 1993, p. 6).  In other words, the intention of persuasion is to alter the perception of the audience. 
            When attempting to persuade someone, the quality of the argument is just as important as the words that are used.  One study showed that persuasion had different effects on people who were either highly egocentric or not, and that the determining factor was the quality of the argument.  The article states, “high-involvement people are susceptible to persuasion when argument quality is high,” (Park, 2007, para 1).  Contrary to beliefs that people who are more self-aware would be more resistant to persuasion, arguments with valid points actually have more of an effect on this group than any other.  In the same article, it was found that while less self-involved people were more easily persuaded with low-quality arguments, these same arguments were found to have a ‘boomerang’ effect, and the audience eventually reverted back to their initial viewpoint and attitude (Park, 2007, para 1). 
            The results of this study are particularly interesting because of the surprising finds with the more self-aware group.  This group would likely be more skilled communicators, and the effects of persuasion would not generally be as effective on this group because of their strong opinions and viewpoints.  However, it appears that when concise, effective communication tactics are used, this group identifies more easily with the message and is more likely to shift their viewpoint to accommodate the new information, because the argument seems to be more concrete.  Using a flimsy argument on this group would not be effective because it wouldn’t offer any new, founded information to the listener.  It is clear that persuasion tactics must be changed to fit each individual audience.
Manipulation

            Manipulation is considered to be a form of deceptive communication.  As one article states, “Deception involves the deliberate manipulation of information, behavior and image in order to lead another person to a false belief or conclusion,” (Littlejohn, 2002, p. 138).  Essentially, this take on human communications focuses on ways to bring the audience to another way of thinking by using unclear, possibly false information and tactics. 
One current example of manipulation through communication is the media circus surrounding the memoir “A Million Little Pieces” by James Frey.  Initially upon publication, Frey toted his novel as a non-fiction memoir.  After it was introduced into Oprah’s Book Club, and subsequently topped the New York Times Best Seller list for fifteen straight weeks, Frey continued to tout the embellished story of his struggle with addiction, luring new fans with tales of his gruesome battles, giving a false role model to millions.  Only after several instances in his book were shown to be fabrications did Frey admit to the falsehoods, saying only that the dramatizations of his life were necessary to produce a great story, basically justifying spreading the lies of his book over the course of several months.  Later, instead of pulling the book from shelves, the publishing company downplayed the found falsehoods, as the book surpassed selling five million copies.  In ‘retribution,’ Frey appeared on several shows to apologize to viewers, and Random House included an editor’s note in the new publications that stated that the novel may have elaborated concepts and stories.
            In this case, Frey manipulated the facts in his novel to make a more dramatic story that more people would be interested in purchasing and reading about.  Even as his fame grew, Frey did not succumb to his moral compass, instead continuing to plug the book to millions, preying on the empathy and compassion that the audience felt for him.  This is an example of the worst kind of manipulation: the kind that involves a person’s emotions, that causes them a sense of false hope and belief.  The fall is always hardest on those who really need something to believe in, and that was Frey’s core audience.  Frey used the publicity that Oprah’s audience lent him to create a following based on a lie.

Seduction
            Seduction is another term that can bring to mind multiple meanings.  However, in the arena of human communications, it has a more specific meaning.  “Unlike consumers in ordinary services interactions, those in seductive ones are lured into temptation and motivated to make choices without considering the consequences,” (Stern, 1997, para 8).  In this type of communication interaction, sellers use the weaknesses of the audience to garner interest and fund their products. 
            Today I encountered one of the most common types of this communication.  All of the employees at the real estate company that I work for received an email from one of the agents, stating that she was in London and had been robbed at gunpoint, and that she needed everyone to wire her funds so that she could return to America.  Several of the agents I work with were extremely worried; because we don’t use a company email list, the email was sent to all of our individual accounts, and it really did appear as though this agent was stranded in Europe.  Eventually, after some investigating, we found that the agent’s account had been hacked, and the email had been sent to over three hundred people.  Unfortunately, some of the people contacted were not quite aware of the scam, and did send a few thousand dollars over the wire.  This is the type of communication which confronts the receiver with a quick decision to make, and not enough time to fully consider the consequences.  Receiving a message that a friend is in desperate need plays on the emotions of the receiver, and causes them to react in a way that is emotional, not logical.  This can be extremely dangerous, especially when it gets to the larger levels of fake charities and non-profits, or false cases brought to the Make A Wish Foundation, etc.  This type of communication would work best on people close to the ‘victim,’ those with known backgrounds in charity, or the older or younger audience that may not be savvy enough to determine when something is a scam.  Seductive communication strategies use the lowest level of moral reasoning of all three terms, and can cause the most amount of damage.
            It is clear that whether using persuasive, manipulative, or seductive communication devices, the tactics are adjusted to fit each intended audience.  Regardless of whether their behavior is moral or not, those utilizing these strategies all use effective communication tactics to relate to their target audience and to garner the intended result.  Persuasion, manipulation and seduction are each effective forms of human communication.



References
            Littlejohn, S. (2002). Theories of Human Communication (7 ed.). Wadsworth, p. 138.    
            Pfau, M., and Perot, R. (1993). Persuasive communication campaigns. Boston: Allyn & Bacon, p. 6.
            Park, H., Levine, T., Kingsley Westerman, C., Orfgen, T., & Foregger, S. (2007). The Effects of Argument Quality and Involvement Type on Attitude Formation and Attitude Change: A Test of Dual-Process and Social Judgment Predictions. Human Communication Research, 33(1), 81-102.  Retrieved May 3, 2010, from Research Library. (Document ID: 1288636901).
            Stern, B.  (1997). Advertising intimacy: Relationship marketing and the services consumer. Journal of Advertising, 26(4), 7-19.  Retrieved May 3, 2010, from ABI/INFORM Global. (Document ID: 28288549).